Security and Logistics Officer

Terre des hommes is looking for a proactive, energetic, and organised Security and Logistics Officer, to join its team in Kyiv, Ukraine, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date: as soon as possible 

Contract: 1 year contact, local, full-time Employment Contract, renewable.

Probation period: 3 months

Salary: according Salary Scale, private health insurance

Location: Kyiv, Ukraine 

Deadline for applications:  recruitment will be ongoing until position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children. 

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries. 

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

ROLE DESCRIPTION 

 The Security and Logistic Officer is responsible for the implementation of Tdh’s security policies, including evaluating, analyzing and proposing all the appropriate security and safety measures to guarantee a proper risk mitigation to be able to limit the impact of incident on the Tdh operation, staff and goods. S/he will ensure that necessary security systems are in place for all premises; Formulates, revises, and en-sures implementation of security strategies and plans within and outside the organization. S/He will also oversee warehousing, fleet management, and procurement/supply.

MAIN RESPONSIBILITIES

• Ensure data collection, crosschecking and in-depth analysis of information related to the security and safety within the country.
• Monitor the overall staff movements and provide regular info to staff on safety of their movement, especially when moving to the field.
• Gathers information, analyzing the context, and maintains contacts with the different national and international partners (INSO, UN, NGOs, authorities, etc.) in link with CD. 
• Keeps updated staff safety & security skills (expat and national) on their responsibilities and on security process (e.g.: drivers, expatriates, guards, etc.).
• Analyses the geopolitical situation  and drafts possible scenarios 
• In close collaboration with line manager, liaise and negotiate with relevant government, UN & NGO platforms, humanitarian actors and other bodies, to ensure organization has necessary access permissions to the areas of implementation.
• Create regular access & safety reports and keep updated relevant area-specific risks assessment.
• Ensure the respect of the vehicle management procedure: logbooks, use of the vehicles, maintenance, cleaning, etc
• Manages small procurements for regular activities in the office
• Manage base drivers’ team in their daily activities and tasks when necessary.
• Acceptance of supplies and materials deposited in designated locations and distribution in accordance with Tdh procedures.
• Maintain accurate records of materials and constant monitoring.
• Ensure the respect of Tdh and donor purchase procedures.
• Ensure regular purchases follow up in close collaboration with the Administration Department for down payments and monthly budget follow up.

 YOUR PROFILE 

 Education / Qualifications:

• Formal education / training in logistics / administration/ office managment or other related field;
• Certified security and safety training (in and outside the country)

Experience 

• Minimum 2 year of experience in office management and logistics procedures, preferably for an international or local organization; 
• Experience in managing diverse procurement and logistics operations;
• Strong interpersonal skills, ability to interact effectively with all levels of staff;
• Excellent communication skills;
• Ability to do critical assessment with limited information; 
• Work independently and organize, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment;
• High level of integrity;
• Respect of deadlines;
• Valid driving license, as an asset. 

Languages                         

• Very good oral and written skills in English and Ukrianian/ Russian.

IT Knowledge

• Fully conversant with usual IT tools (Office, Internet, Server) 

TO APPLY: 

 Qualified applicants are encouraged to submit their application (CV and motivation in English) to Отправить резюме Please mention in the title of the email the position “Security & Logistics Officer”.

 Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy. 

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. 

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only. 

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.