Reception Secretary

Our client, a world leader in the production of infrastructure, electronics, plumbing equipment, opens a competition for the position Reception Secretary for new office in Kyiv.

RESPONSIBILITIES

• Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries;
• Guide callers to the right person or department;
• Directing visitors by maintaining employee and department directories, giving instructions;
• Maintaining safe and clean reception area by complying with procedures, rules, and regulations;
• Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs;
• support for meetings, seminars, workshops etc., maintaining and scheduling conference rooms;
• Serving coffee or tea to guests;
• Ordering supplies;
• Scanning, photocopying, faxing and filing documents;
• Collecting and routing mail and hand-delivered packages;
• Prepare and disseminate correspondence, documents from suppliers, memos and notes;
• File and update contact information of employees, customers and suppliers;
• Develop and maintain a filling system;
• Make travel arrangements;
• Other tasks related to functions of the administrative department;

REQUIREMENTS

• Proven work experience as a secretary or administrative assistant;
• Academic background;
• Excellent written and verbal communication skills;
• High degree of multi-tasking and time management capability;
• PC, MS Office proficiency;
• Excellent negotiation and presentation skills;
• Polite and kind style of communication;
• Ability to plan, service, and supervise a variety of meetings and events;
• Being a team-player along being able to work independently and take initiative;

BENEFITS

• Official employment and competitive salary;
• Great team and friendly environment in our new office in Pechersk;
• Paid vacations, holidays, sick leave;
• Medical Insurance;
• Individual trainings and classes for personal development;