Sales Administrator

Welcome to Volvo Group!

12 brands. Almost 100 000 employees all over the world! 190 markets. Production facilities in 18 countries. Trucks, buses, construction equipment, marine and industrial engines. Complete solutions for financing and service. This is who we are. #WeAreVolvoGroup

The societies in which many of us live would not function without the type of products and services the Volvo Group provides. Like a circulatory system, our trucks, buses, engines, construction equipment and various related services are involved in several of the functions that most of us rely on every day.

We focus on transport solutions and make our customers successful!

Volvo Ukraine representing Volvo & Renault trucks is inviting the candidates to join the administrative role in Renault Trucks Sales Department.

Your profile:

We are looking for self-starter, energetic person with knowledge and experience in logistics and sales administration (experience in automotive industry is an advantage).

• You enjoy working with people and you are absolutely good at it!
• You need to balance working with people and the administrative role and tasks!
• You easily adapt ways of working towards different cultures and business climates!
• You take initiatives to make the processes and routines more effective and user friendly!
• Your English is fluent both written and spoken.

Conditions and expectations:

• Outsourcing project: official employment, competitive salary, corporate lunches.
• Responsible and dynamic role.
• You shape the business with us - your ideas count!
• We offer a dynamic environment with flat hierarchies and direct communication.
• You will join a highly motivated and multicultural team.

Role & main functions:

• Administrative functions within RT Sales team (contracting, payments' monitoring, ordering & delivery, reporting, production program, invoicing forecast).
• Administrating and supporting Customers/Suppliers sales contracts within the close cooperation with Sales Representatives.
• Monitoring and controlling of payment obligations fulfillment to be in line with contracts obligations.
• Putting vehicles into production, adjusting and monitoring the pipeline and orders in progress.
• Administrating of all kinds of additional purchases for vehicles coordinating with the suppliers.
• Preparing and monitoring the delivery & logistics of the vehicles to the final customer in line with the sales agreement. Monitoring and supporting smooth handover to the customer. Preparing the package of all the necessary documents for the vehicle registration in Ukraine.
• Reporting (inventory days report, order book, delivered & invoiced units, consolidated vehicles sales report estimation vs actuals).
• Compiling and following up the forecast on production to be in line with the operational plan and business demands in close cooperation with Business Controller & Sales Manager.
• Compiling and following up the invoicing forecast of units invoiced and delivered.

Preferred experience & knowledge:

• University degree in Economics.
• More than 2 years of relevant experience in automotive segment is preferable.
• Experience within contract administration, logistics, customer service.
• Fluent in English written and spoken.
• Strong written, verbal, communication/presentation skills.
• Accuracy and orientation to details.
• Achievement oriented.
• Team player.

You will be a part of highly dedicated and brand passionate team of professionals! We work with energy and respect for the individual! We are passionate about what we do, and we thrive on teamwork.