Virtual Personal Assistant to CEO

Hello, everyone!

We are Front Desk Helpers — USA IT company, working as a remote support office with various services. Currently, we are looking for a competent Personal Assistant to support the CEO of the clinic in New York. Below, you can find more details about the responsibilities and our desired requirements.

Requirements:

• English language — Upper-Intermediate/Advanced, Russian — Native
• Proactive and enthusiastic about delivering positive results
• Experience in HR will be an advantage
• Minimum experience of 2 years as PA or administrative work in a foreign company/abroad is mandatory
• Problem-solving and decision-making skills
• Maintain strong ethical & business standards during the work process
• Ethernet (LAN) connection and your own computer
• Persistence and meticulous approach to each task
• Active listening and good communication skills
• Familiarities with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar/Outlook)
• Excellent phone, email, and instant messaging communication skills

Responsibilities:

• Manage and maintain calendars, contacts, and travel arrangements
• Assist with reports and arrangements of information
• Assist in research of potential employees for the company
• Manage calendar and appointment scheduling
• Read and write correspondence
• Research, gather, and organize data for analysis
• Prepare presentations according to the instructions given

Schedule:

• Mon-Fri 9 am-5 pm according to New York time zone (Mon-Fri 16:00—00:00 according to Kyiv time zone)

What do we offer:

• We provide 2-3 weeks of training which is paid 4$ per hour, and the usual rate is 5$ per hour (the rate can be negotiable after the interview depending on skills and experience).
• Training will be provided on the standards and requirements of the company
• Training on how to work with specific software
• Work in an experienced team under the supervision of a manager
• Ability to work remotely in the afternoon hours
• Paid vacation after one year of employment.
• We provide our employees with an IP phone as the instrument to connect to USA customers as well as all the necessary software (CRM, virtual fax machine, SMS service, VPN)
• Open-minded management, who are easy to contact

To apply for the position, send your resume in English to our direct email: Отправить резюме  

Looking forward to hearing from you!