Information Management Assistant

Danish Refugee Council/Danish Demining Group (DRC/DDG) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC-DDG Ukraine is looking for a highly qualified Information Management Assistant in order to support and enhance the information management cell in line with increasing requirements.

Overall purpose of the role:

• Facilitate reporting, archiving, and support to other data collection and data entry needs.
• Assist in the coordination with DRC-DDG field and programme staff to support all information management and monitoring needs.

Your main duties and responsibilities will be:

Data maintenance

• Assist in database design, data entry, and daily maintenance of the organisation's databases.
• Assist in developing data collection tools and/or data entry tools.
• Generate monitoring reports and perform backup operations; contribute to the formatting and development of documents regarding collected data.
• Support to coding of online tools and Kobo/ODK forms.
• Perform data quality checks of the database on a weekly basis, reporting any issues and changes to the IM field coordinator.
• Manage tablets, keeping safe, updated with correct forms, data uploaded and keep tracking the changes on the Kobo tools.
• Ensure information is consolidated into one database and is up-to-date; identify missing data and follow up with Team Leaders.
• In line with DDG GOP/SOP, keep all data protected and confidential.
• Assist in Mine/ERW casualties' database updating.

Administrative support:

• Assist in carrying out administrative tasks if needed.
• Assist in creating presentations and related materials.
• Assist in organizing and delivering training sessions, working meetings for both internal staff and external stakeholders.
• Providing Database related assistance to office staff as needed.
• Support Team Leaders in technical application of the database in instances where the data entry is undertaken by programme staff.
• Support programme colleagues in case of any Database difficulties or questions regarding the database and IM in general; provide trainings for colleagues on how to use the database.
• Carry out any other relevant duties as requested by the Information Management Coordinator and DDG Operations Manager.

About you

Required experience and competencies

• Bachelor's degree in Computer Science or similar technical field, and/or experience in database maintenance and database administration
• At least 1 year experience in database management (creating new data structures/tables)
• Advanced knowledge of MS Office particularly in MS Access, Excel
• Familiarity with Kobo Data Collection / ODK preferred
• Technical knowledge of network and PC hardware
• Knowledge of GIS software is a plus
• Working level of spoken and written English, Fluency in Ukrainian and Russian.

We offer

• Contract length: 1 year with the possibility of extension based on available funding (3 months' probation period).
• Level: I2 non-management
• Start date: ASAP

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Clothing date for applications: October 9, 2020.

All DRC roles require the post-holder to master DRC's core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.