Supply Chain Assistant

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for a qualified Supply Chain Assistant for it's Area office based in Mariupol.

Supply Chain Assistant has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the implementation of country strategies, which are translated into action plans and day-to-day tasks. The role provides support in all supply chain related activities.

Your main duties and responsibilities will be:

Administration

• Ensure that all orders are tracked from point of planning and request through to final receipt (accurate keeping of Task tracker and PR tracker, Dynamics tools).
• Prepare the relevant documents for the procurement of goods and services.
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Check that all assets old and new are properly recorded and tagged.
• Perform the physical asset checks.
• Overseeing deliveries to and dispatches from DRC storage points and effecting the necessary documentation.
• Correctly apply ERP supply chain processes.

Fleet management

• Assist with Fleet Management tasks as needed.
• Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.
• Compile regular fuel consumption reports and monthly vehicle utilization analysis.

About you

We expect you to have minimum 1 year of work experience in procurement, finance, contracting, documentary support of commercial activities.

Required experience and competencies

• Diploma or equivalent professional qualification.
• Experience in administrative tasks, including filing systems.
• Excellent IT skills, experience in operating an ERP supply chain system will be an asset.
• Experience in supply chain management including procurement, transport and distribution, warehouse and stock management would be an advantage.
• Experience with standard procurement procedures and documentation.
• Advanced English proficiency is a must. Experience in developing contracts in English will be an advantage.

All DRC roles require the post-holder to master DRC's core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: till 31 December 2020 with possibility of extension based on available funding.

Level I

Start date: 22 June 2020 (with a 3 month probation period)

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.