Livelihoods Assistant

Danish Refugee Council (DRC) is an international humanitarian non-governmental organization that promotes and supports durable solutions to the problems of refugees and internally displaced persons worldwide.

Since 2014, DRC has been working in Ukraine with the goal of providing immediate support to internally displaced persons (IDPs) and the affected population in the east of the country. The head office of the DRC in Ukraine is located in Kyiv, the program branches are in Mariupol, Sloviansk and Severodonetsk.

DRC Ukraine is looking for a Livelihoods Assistant in the Slovyansk office.

This role has a base focus and ensures compliance to DRC procedures and guidelines at base level. The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks.

Overall purpose of the role

• Under supervision of Livelihoods Assistance Programme for Eastern Ukraine (LAP) Team Leader, contribute to the implementation of DRC-DDG livelihoods programmes, namely, supporting implementation of the micro-business grants and vocational education training components of the project in Donetsk and Luhansk Oblasts. The Assistant will prepare legal contracts, ensure the correctness of data input, maintain filing system and general document management on Livelihoods Programme, communicate with programme beneficiaries.
• Provides administrative or technical support within sector area.
• Assist the sector officer in ensuring quality of the planning, implementation and follow up of sector activities.

Main responsibilities

Programming & Operations

• Under the leadership of the Livelihoods Team Leader based in Slovyansk, ensure supporting implementation of the micro-business grants and vocational education training components of the project in Donetsk and Luhansk Oblasts;
• Prepare Grant Agreements between DRC-DDG and Livelihoods Programme Beneficiaries, organize a process to ensure they are properly signed and stamped; prepare payment documents under the signed Grant Agreements for the following procedure by DRC-DDG Finance Department;
• Follow-up and monitoring of the target use of the funds disbursed under the signed Grant Agreements;
• Communicate with programme beneficiaries on the supporting documentation related issues;
• Participate in the selection process of programme beneficiaries for micro-business grants and vocational education grants;
• Participate in monitoring of the funded ideas under micro-business grants and vocational education component, provide on-going support to the programme beneficiaries
• Maintain good working relations within DRC-DDG and other organizations in the area of responsibility;
• Cooperate with UN agencies, INGO's and national NGO's as needed; liaise with local authorities as necessary;
• Understand, and ensure the observance of the DRC-DDG Code of Conduct;
• Perform other tasks as requested by DRC-DDG management.

Administrative and technical support

• Carry out basic tasks within sector area (e.g. data collection)
• Carry out administrative tasks
• Follow given work plans and guidelines

Required experience and competencies

• Diploma or equivalent professional qualification, preferably Finance, Economics, Law or related areas
• Minimum 2 years of relevant work experience. Previous experience in finance sector, working with contracts, agreements, etc. is highly desirable
• Experience in administrative tasks
• Excellent IT skills: confident PC user, MS Office pack
• Experience with following standard procedures and guidelines
• Advanced English proficiency, fluency in local language: Ukrainian, Russian (equally important)
• Good knowledge of document management standards and regulations

Personal qualities

• Attention to details, orderliness
• Good inter-personal and communication skills
• Ability to organize prioritization and planning
• Capacity to manage stress and flexibility for long working hours

All DRC roles require the post-holder to master DRC's core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• An interesting opportunity to work with the International Humanitarian Organization
• Short-Term Labour Contract: 6 months with possible extension
• Medical insurance
  

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff.

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Application deadline: October 18, 2020.

For more information about the Danish Refugee Council, please visit our website drc.ngo.