Human Resources and Information System (HRIS) Manager

CHILD SAFEGUARDING:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g., once a week or more) or intensively (e.g., four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Human Resources and Information System (HRIS) Manager is responsible in ensuring timely and accurate update of staff information in the HR Oracle System including Taleo for e-recruitment and onboarding during the scale up of large emergency response and transition phases.

S/He will prepare and draft the HRIS Business Process Map/Handbook as guide to the HR users in-country and data quality status update report.

HRIS Manager will be expected to have an advisory role to different area offices on HRIS. S/He supports the different HRIS users with different required actions during onboarding, change, off-boarding, reports and ensuring it is up to date within 3 days of any change.

HRIS Manager will lead the functional HR training for focal HR staff supporting area of HRIS and ensuring HR users completed required learning sessions prior to provision of access to HRIS.

SCI is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work. SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations.

At times, given the context of Ukraine, the FM will be expected to work outside the normal role profile to reflect the elevated inputs required in responding to an emergency and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: HR Director or his/her designate

Staff Technically reporting to this post: Learning and Development Officer

Direct: HR and Administration Team positions

Indirect: Other support services and programme positions

Budget Responsibilities: Provides advice on the HRIS portion of the budget

KEY AREAS OF ACCOUNTABILITY:

· Leads the HRIS users to ensure consistent maintenance of HR data quality through embedding effective HR business processes

· Ensures the following reports are timely updated, completed, extracted – Data Quality Status Update monthly report

· Reviews the HRIS data entry in HR Oracle system and ensures timely entry/update and accurate information is entered 

· Conducts functional trainings to HRIS focal staff per offices and ensure HRIS required actions during onboarding, change, and off-boarding, are within SCI standards are followed in all offices 

· Conduct self-compliance audit and required clean-up or update of data per quarter 

· Collaborates closely with RO, HQ, and different HRIS users for any support needed for the response 

· Leads support on required data needed during compliance audit 

· Make use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place

General: 

· Ensure that all staff comply with SCI policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures. 

· Ensure the security, health and wellbeing of all staff 

· Ensure that staff management and other processes and policies and systems reflect SC's principles of equity and fairness. 

COMPETENCIES FOR THIS ROLE: 

Delivering Results 

· Takes personal responsibilities and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization. 

Level required: Leading Edge Networking 

· Builds and uses sustainable relationships and networks to support the work of Save the Children with their team, colleagues, Members and external partners and supporters. 

Level Required: Leading Edge 

Communicating with Impact 

· Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 

Level Required: Leading Edge Problem solving and Decision Making

· Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation. 

Level Required: Leading Edge

FOR EMERGENCY ROSPONSE

• Promote children's rights by contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.

• During emergencies you should act to facilitate SCI's emergency response process by prioritizing all actions under your responsibility in the areas of finance, logistics, programs and services.

• Be prepared to support SCI interventions in response to emergencies and can move anywhere in the country.

CHILD SAFEGUARDING 

· Ensure program staff are providing all beneficiaries with ongoing and age-appropriate oral or written information in relevant languages about the Child Salvation Policy and Code of Conduct. 

· Ensure that children's activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

· Widely shares their personal vision for Save the Children, engages and motivates others

· Future orientated, thinks strategically

Collaboration:

· Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

· Values diversity, sees it as a source of competitive strength

· Approachable, good listener, easy to talk to

Creativity:

· Develops and encourages new and innovative solutions

· Willing to take disciplined risks

Integrity:

· Honest, encourages openness and transparency

QUALIFICATIONS

· Education to Masters level in a relevant subject or equivalent experience

EXPERIENCE

Essential

· 5 years or more of work experience with HR Information System; 3 years on a mid-management level; including experience in the development and implementation of strategic and operational HR plans through a number of planning cycles

· Prior NGO experience at management level within a complex country programme in emergency response/humanitarian environments

· Proven operational HR track-record – experience of providing different HRIS support service to managers and staff

· Ability to quickly understand technology, system processes and to communicate it to non-technical staff

· Experienced in conducting compliance audit in HRIS and capacitating HRIS users on different actions in the system

· Excellent skills in handling and advising on complex people management issues

· Good attention to detail

· Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R and debriefing

· Good facilitation skills and ability to deliver induction briefing/training

· Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Additional Responsibilities

The duties and responsibilities set forth above are not exhaustive and the role holder may have additional duties required within the reasonableness of his / her level of competence and experience.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Equal Opportunities

The role holder needs to perform the duties in accordance with SCI's equality, timeliness and diversity policies and procedures.

Health and safety

The role holder shall perform the necessary duties in accordance with the SCI health and safety policies and procedures.