Кадровий та адміністративний менеджер / HR/Admin Manager

ПРИЗНАЧЕННЯ РОЛІ:
Менеджер відділу кадрів та адміністрування контролюватиме роботу команди відділу кадрів та адміністраторування щодо різних аспектів відділу кадрів в інтересах команди Західного регіону під час реагування на надзвичайні ситуації. Очікується, що керівник відділу кадрів та адміністрування виконуватиме керівну роль, щоб підтримувати офіс Західного регіону в повсякденній роботі з персоналом; керуватиме та підтримуватиме планування персоналу, набір персоналу на національному рівні, розробку надійних систем, політику та практику управління персоналом у складних надзвичайних ситуаціях, компенсації та пільги, інформаційну систему кадрової інформації, управління продуктивністю, благополуччя персоналу.

TEAM/PROGRAMME: HR / Admin West Ukraine

CHILD SAFEGUARDING: 

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g., once a week or more) or intensively (e.g., four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

HR and Administration Manager will oversee the HR and Admin team on different facets of HR with respect to the West Area Team during the scale up of large emergency response and transition phases.  HR and Administration Manager will be expected to have a management role to support the West Area office on day-to-day HR operations; leads and supports on people planning, national recruitment, develop robust systems, policy and practice on people management in complex emergencies, compensation and benefits, HR information system, performance management, staff wellbeing, and post-employment. 

HR and Administration Manager will support and manage the HR and Admin teams.

SCI is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work.  SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations.

At times, given the context of Ukraine, the individual will be expected to work outside the normal role profile to reflect the elevated inputs required in responding to an emergency and be able to vary working hours accordingly. 

SCOPE OF ROLE: 

Reports to: Area Director with a technical dotted line to the HR and Administration Director

Staff Directly reporting to this post: HR Coordinator, HR Officers, HR Assistants, Administration Officer

Indirect: Other support services and programme positions if required

Budget Responsibilities: Provides input and advice on various HR and Admin related budget plans

KEY AREAS OF ACCOUNTABILITY: 

• Oversee the teams on different HR facets – HR Operations, Learning and Development, Performance Management, Staff Wellness and Employment Engagement
• Support the HR and Administration Director on HR strategic direction with the analysis of HR needs of a programme and look for sustainable solutions
• Actively lead national recruitment with due observance to ‘safer recruitment’, timely induction and onboarding programs
• Provide oversight and direct support in all recruitment processes for key programmatic, thematic and support staff to fill key humanitarian staff gaps
• Support the response management in outlining key staff learning and development priorities for 2022-2023
• Work with finance for annual staff and administration budget
• Work closely with Awards, Finance, and different teams to ensure staff wellbeing plan and employment engagement activities are incorporated in the annual plan and master budget
• Provide a generalist HR service to managers across a full range of HR issues
• Handle and advise on complex people management issues
• Monitor and review the impact and effectiveness of HR management interventions
• Work with programme management and area HR for periodic review of staffing structures, grading and job profiles
• Develop and strengthen HR systems, policy and practice in key HR areas such as recruitment, induction and onboarding, learning and development, performance management and staff care
• Develop and manage practical HR information systems – ensuring that the system is updated when there is ‘change’ in staff records – i.e., new hire, employment movement, leavers
• Provide operational HR support with local recruitment, induction, discipline and grievance issues
• Make use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place

General:

• Ensure that all staff comply with SCI policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Ensure the security, health and wellbeing of all staff 
• Ensure that staff management and other processes and policies and systems reflect SC's principles of equity and fairness.

COMPETENCIES FOR THIS ROLE:

Delivering Results

• Takes personal responsibilities and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.

Level required: Leading Edge

Networking

• Builds and uses sustainable relationships and networks to support the work of Save the Children with their team, colleagues, Members and external partners and supporters.

Level Required: Leading Edge

Communicating with Impact

• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 

Level Required: Leading Edge

Problem solving and Decision Making

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation. 

Level Required: Leading Edge

FOR EMERGENCY RESPONSE

• Promote children's rights by contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.
• During emergencies you should act to facilitate SCI's emergency response process by prioritizing all actions under your responsibility in the areas of finance, logistics, programs and services.
• Be prepared to support SCI interventions in response to emergencies and can move anywhere in the country.

CHILD SAFEGUARDING 

• Ensure program staff are providing all beneficiaries with ongoing and age-appropriate oral or written information in relevant languages about the Child Salvation Policy and Code of Conduct.
• Ensure that children's activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

EXPERIENCE

Essential

• 7 years or more of human resource management experience; 3 years on a management level position; including experience in the development and implementation of strategic and operational HR plans through a number of planning cycles
• Prior NGO experience at management level within a complex country programme in emergency response/humanitarian environments
• Proven operational HR track-record – experience of providing a generalist HR service to managers across a full range of HR issues
• Excellent skills in handling and advising on complex people management issues
• Experience of and well-developed skills in recruitment and selection
• Good attention to detail
• Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R and debriefing
• Good facilitation skills and ability to deliver induction briefing/training
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Additional Responsibilities

The duties and responsibilities set forth above are not exhaustive and the role holder may have additional duties required within the reasonableness of his / her level of competence and experience.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Equal Opportunities

The role holder needs to perform the duties in accordance with SCI's equality, timeliness and diversity policies and procedures.

Health and safety

The role holder shall perform the necessary duties in accordance with the SCI health and safety policies and procedures.