Finance Coordinator

TEAM/PROGRAMME: Finance

LOCATION: Dnipro      

Duration: 12 months

CHILD SAFEGUARDING: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. 

ROLE PURPOSE: 

Finance Coordinator provides treasury and financial services for the Area. Finance Coordinator will be primarily responsible for processing transactions and record keeping in compliance with the SCI financial policies and procedures and in line with local law requirements. This person will assist in reporting to SCI Country Office and local tax authorities and ensuring that SCI tax obligations are fulfilled in accordance with the law and regulations of Ukraine. He/she will oversee the partner financial reports and ensure they are compliant with the SC and donor regulations. 

SCOPE OF ROLE: 

Reports to: Area Finance Manager  

Staff directly reporting to this post: Finance Officers, Finance Assistants

KEY AREAS OF ACCOUNTABILITY:

• Ensures the Area Office complies with all applicable Save the Children policies and procedures outlined in the Program Quality Framework
• Works closely with other departments to ensure all organizational units receive effective finance services. 
• Ensure effective delegation of authority exists within the Ukraine CO and is understood and implemented

Financial Accounting, Reporting, and Control

• Ensure effective Financial Management system in the Area Office
• Guide other Area finance staff and ensure maintenance of financial management system (Agresso), including timely posting of all transactions and reconciliation of balances.
• Ensure that systems are in place for the control of all assets, funds and oversee key aspects of the Area office bank accounts and cash. Perform control over wire transfer orders for payments to suppliers of goods and services. 
• Be aware of changes and/or modification of tax legislation and report to the Finance Manager when such changes take place. If required, advise on changes in     procedures to comply with local tax law and regulations.
• Review and submit cash requests to the CO; follow-up and ensure that sufficient cash is secured for CO operations and programs
• Support Finance Manger to act as focal point for coordination of financial audits in relation with operations and assist Finance Manager during any internal or external audit; respond to findings and recommend resolutions or actions.

Partners 

• Oversee partners and contractors performance vis-a-vis finance plans and reports submitted, lead partners' financial capacity building as per need.
• Conduct monitoring visits to ensure SCI policy and procedures are followed and the finance staff capacity is built. 
• Work closely with local partners, ensure the capacity building is in place and ongoing support is provided

Planning, Budgeting and Reporting

• Support financial planning and Area budgeting in coordination with the Finance Manager; work closely with the Area Units to ensure that Area Master budgets are developed and updated on time and that they are realistic and accurate.
• Lead on Cost Proposals development; ensure that the cost proposals are developed in line with donor and SCI requirements including CAM; work with the CO technical and support units to ensure that the new proposals are adequately resourced.
• Ensure timely and accurate preparation and submission of all required financial reports, including monthly reports and periodic reports to regional office, members, donors and local authorities.
• Ensure preparation and submission of other finance information and customized internal reports and analysis, prepare detailed forecasts for ending awards.

Staff Management, Mentorship, and Development 

• Support Finance Manager to ensure appropriate staffing within Finance Unit to secure segregation of duties.  
• Identify knowledge and skills gaps for self and in direct reports and address them through SCI’s Learning & Development opportunities in agreement with the Finance Manager.
• Provide guidance, mentoring and technical to Finance Officers and Assistants
• Support the Finance team to strengthen the non-finance staff knowledge and capacity to manage finance by providing, induction, training and coaching consistent with their various roles and responsibilities.  
• Contribute to improvement of finance procedures, maintain and continue the ongoing development of the Finance Department.

Other:

• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Degree in higher level of education, preferably in Finance Management, Accounting, Economics
• Recommended a 5 years of experience in NGO environment or corporate sector, of which 3 years of experience in the same position
• Familiar with International Accounting Standards 
• Excellent skills to analyse financial data, design and produce effective management reporting/information, developing budgets and budget management
• Excellent attention to detail, organisational skills and discretion with confidential information
• Excellent verbal and written communication skills in English (required) and Russian/Ukrainian
• Excellent interpersonal skills, managing staff effectively and working in team
• Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
• Knowledge of Agresso financial system would be advantage
• Ability to work independently and proactively, manage a complex and diverse workload and to work to tight deadlines 
• Knowledge or experience of NGO work desirable