Finance Officer

Duty station: Lviv

Starting date: asap

Background:

People in Need (PIN) is a Czech international non-governmental organization, that is present in more than 20 countries has been active in Ukraine since 2014, and the humanitarian programs have been rapidly expanding since then. Currently, PIN is one of the major humanitarian actors in Eastern Ukraine while providing neutral, impartial and independent humanitarian aid to conflict-affected people.

PIN is an Equal Opportunity employer, so applications are encouraged from all qualified candidates without distinction on any grounds including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN welcomes applications from underrepresented groups and value diversity.

General information about the role of the person

Finance Officer supports the Finance and Accounting Department in working with the financial reporting documentation of PIN partners, with maintenance of the Navision project module in working order, planning and other financial daily issues.

Main responsibilities:

• Interaction with Partners within current projects.
• Analysis of reporting documentation provided by Partners.
• Comprehensive assistance of Finance and accounting department in daily work
• Responsible for work with partners, first of all for checking, verification and approval of partners' (both national and international) financial reports, namely:
• Control of partner financial report and for control of supporting documentation, submitted with the report in line with the Partnership Agreement’s conditions;
• communication with the partner’s finance focal point regarding findings in the financial report and supporting documentation;
• receiving corrected or previously missing documentation;
• uploading of the Financial report and supporting documentation into ELO to the Partner report folder when the report approved and all supporting documentation received from the partner;
• Takes part in Partner appraisal process (LOAF assessment — micro-assessment of Partner’s financial capacity);
• Sends partner’s financial report to HQ for posting of reported costs to Navision;
• Responsible for timely updating of data in the «Projects» module in Navision regarding the creation of new resource cards and project implementation cards, for creation of links between the budget lines of these cards, for adding and regular revision of plans and spending forecasts, etc;
• Recodes items in Navision between budget lines according to instructions of Finance and Accounting Manager and/or her Deputy and/or on the basis of allocations tables data;
• Assists supervisor in cost analysis (allocation, planned vs. posted costs, uncovered);
• In accordance with the reporting schedule, prepares financial reports to donors in time and submits them to the supervisor for approval;
• Coordinates the process of documents' preparation for audit, donor’s financial verifications, upon other requests;
• Ensures receiving accurate information from Heads of Projects on actual spending and forecast upon supervisor’s request;

Required background and competences:

• University degree in finance, accounting, economics or similar degree
• Desirable the experience in accountancy, economy activities, work in the humanitarian context will be a benefit
• skills in reporting and budgeting are a benefit;
• proficient user of Excel, Word;
• ability to work under tight deadlines, to perform complex tasks and to prioritize multiple assignments;
• highly organized, responsible, attentive to details;
• willingness to learn and develop professionally;
• good communication skills and soft skills;
• collaborative, team-oriented;

PIN OFFERS:

• Salary as per PIN salary scale: 1 140 USD GROSS on probation period depending on qualification.
• Meaningful and positive working environment in a well-established and growing international humanitarian organization with career development opportunities;
• 5% annual salary increase;
• Professional development opportunities through various capacity building events, such as trainings;

Application procedure:

Please send clearly marked CV and Motivation letter. Please note only the shortlisted candidates will be contacted. Written test and interviews will be conducted on rolling basis and the vacancy will be closed when filled.

Please note that PIN does not charge a fee at any stage of its recruitment process.