Office manager/Executive Assistant

International IT company is looking for office manager/executive assistant in Kyiv office

 Skills, interests and qualities:

• Higher education
• Excellent organizational skills
• Good written and spoken communication skills
• Well presented, smiling, friendly
• Good business correspondence skills in English, Russian and Ukrainian
• Knowledge office equipment
• Responsibility, accuracy, punctuality, honesty, sociability, creativity, fast learner, good organizational skills, ability to handle multitasks
• Understanding the culture of working in the international company
• Experience communicating with high level executives
• A calm and professional manner
• An ability to carry out several tasks at the same time
• Excellent computer and administration skills
• A flexible and adaptable approach to work
• Tact and discretion, for dealing with confidential information
• Experience with multiple-line phone systems

Your duties include:

• Coordinating of office operations and procedures: timely ordering of stationery, products, other expendables 
• Maintaining of order in the office
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Participation in organization of corporate events, team buildings etc.
• Registration of incoming and outgoing correspondence (mail, fax, etc.)
• Meeting and reception of guests and visitors
• Liaising with suppliers 
• Organizing your manager's diary and making appointments
• Dealing with letters and e-mails
• Arranging meetings
• Making domestic and overseas travel arrangements
• Looking after visitors
• Acting as office manager and supervising other administrative staff
• Prepare expense forms