Administration/Media Officer

The Administration/Media Officer reports to the Head of Public Information Division (PPID)/Senior Spokesperson. As part of the Division, the Administration/Media Officer shall support the efficient and effective accomplishment of its functions through the development and implementation of press and public relations activities as well as all associated administrative tasks. 

 Duties and Responsibilities

The Administration/Media Officer will be required, in accordance with EUAM Ukraine’s mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, serving in Ukraine, to perform the following tasks:

• Contribute to EUAM Ukraine’s visibility by drafting content including news articles and various other information materials for publication on the Missions website, social media platforms, etc., and printing;
• Develop, draft and publish content for EUAM Ukraine’s internal communication channels;
• In coordination with the graphic/web designer or external suppliers/contractors, manage, maintain and update EUAM’s external and internal communication channels;
• Contribute to organising and promoting EUAM Ukraine’s public events and outreach activities as well as media events;
• Support the planning, administration and organisation of meetings, workshops and events with EUAM Ukraine’s interlocutors, local partners and international organisations;
• In coordination with the local spokesperson, monitor Ukrainian media to prepare and disseminate media digests regularly;
• Head the PPID’s records management, which is to record, file and maintain documents and data in an appropriate format in databases, adhering to EUAM Ukraine’s cyber security and data management standards;
• Support the Head of PPID in managing the budget, procurement processes and
  contract/tender/designs for EUAM Ukraine’s visibility items and maintain professional working relations with external suppliers/contractors;
• Advise other units in EUAM Ukraine on the purchase of visibility items, manage and maintain the e-catalogue and stocks of visibility items;
• Provide translation of public information content, press releases, briefing notes, minutes, reports and other written materials from English to Ukrainian and vice-versa;
• Perform interpretation in simultaneous and consecutive mode from English to Ukrainian and vice-versa during meetings, events, presentations and also during possible duty trips; 
• Perform ad hoc administrative tasks, draft e-mails, memos, letters and other requested documents as required;
• Handle information with confidentiality and discretion;
• Perform any other related task as requested by his/her Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have a criminal record; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of university studies attested by a Bachelor’s degree in Journalism, Media Science, Communication, Political Science, International Relations, Philology, Linguistics,  Social Sciences, Humanities or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience in communication/media or a related field in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Excellent communication skills in English and Ukrainian;
• Very good knowledge of and experience in the Microsoft Office Suite Package;
• Excellent understanding of the political and social national and international environment;
• Good understanding of the Ukrainian media landscape, social and cultural environment;
• Experience in positions requiring excellent drafting, analytical and organizational skills, with a service- and project-oriented approach.

Additional advantageous assets:

• Working experience from a multicultural environment with respect to diversity.

Personality assets:

• A strong sense of commitment, initiative, responsibility and autonomy; 
• A strong team ethic and selflessness;
• Strong interpersonal skills with respect for diversity;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to prioritize tasks and deliver high-quality work in a timely manner even under pressure.