Coordination, Cooperation and Administration Officer

The Coordination, Cooperation and Administration Officer will report to the Head of Political Analysis and Coordination Division. As part of the Chief of Staff Office, s/he will contribute to the efficient and effective completion of relevant tasks.

Duties and Responsibilities

The Coordination, Cooperation and Administration Officer will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Assist the Division with the daily running of Coordination and Cooperation Office (CoCo) activities;
• Facilitate and coordinate, in a coherent and effective manner, interactions between the Mission and bi-lateral and multi-lateral international actors involved with Ukrainian CSSR with a view to ensuring comprehensive mutual awareness, coordination and cooperation;
• Organise meetings and briefings for the EUAM staff, EU instruments, and other international partners as well as local authorities;
• Continuously map and assess the current activities of bilateral and multilateral international  assistance to the Ukrainian civilian security sector;
• Assist the CoS Office with performing administrative and secretarial duties, including but not limited to managing the calendar of meetings and appointments, and travel schedules of CoS;
• Perform duties related to mailing, correspondence and communication on behalf of the CoS Office and HoM Office;
• Support CoS in the development and implementation of administrative policies for CoS Office, and contribute to Mission administrative policies;
• Draft written analysis and reports;
• Translate/interpret from Ukrainian into English and vice-versa, when required;
• Handle information with confidentiality and discretion;
• Perform any other related task as requested by his/her Line Manager.

Qualifications and experience

Eligibility criteria: 

• Enjoy full civil rights and not to have a criminal record; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of university studies attested by a Bachelor’s degree in Political Science, International Relations, Social Sciences, Linguistics, Diplomacy or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience in the private and/or public sector, dealing with international organizations, local authorities, and NGOs.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Very good knowledge and experience of Office Suite Package;
• Capable of processing large amounts of data and deliver high quality analytical end products under time pressure;
• Knowledge of Ukrainian Governmental Institutions, structures and governance processes;
• Experience in positions requiring organizational skills, with a service approach;
• Experience in compiling reports.

Additional advantageous assets:

• Professional experience in an EU and/or International environment;  
• Experience of working in an intercultural environment, with respect of diversity;
• Previous experience of working in the area of gender / human rights mainstreaming/projects;
• Master’s degree in related to the post description field will be an asset.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• Maintain the highest levels of confidentiality and discretion when dealing with information;
• Ability to build and maintain productive and cooperative working relationships with other staff members of EUAM-Ukraine as well as with staff members of EU instruments, international partners, and local authorities;
• Ability to deal cooperatively and courteously with people, including outside contacts;
• Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure;
• Ability to perform on-call and irregular working schedule if required.