UALS 24 Finance Officer

The Finance Officer will report to the Head of Finance. As part of the Finance Unit, s/he will support the Unit and will contribute to the efficient and effective running of the Finance tasks and the Mission Support Department.

Duties and Responsibilities

The Finance Officer will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Examine submitted transactions, and conduct checks before processing payments;

• Processes payments in accordance with the EU Financial Regulations and Mission Standard Operating Procedures;

• Perform the accounting entries of the transactions on a daily basis;

• Responsible for preparation of cash and bank reconciliation on a monthly basis;

• Safe keep financial supporting documents;

• Assist in preparation of monthly payroll for international and local staff members;

• Issue debit notes to suppliers;

• As directed, establish and maintain working contact with local banks;

• Act as the point of contact between the petty cash custodians in Field Offices and the Finance Unit at the HQ and as custodian for HQ petty cash;

• Perform the VAT recovery related tasks and correspondence;

• Prepare finance-related documents for departing mission members;

• Store all finance related documents in designated archive area;

• Translate financially related documents from local languages to English and vice versa;

• Deal with information with confidentiality and discretion;

• Perform any other task as requested by his/her Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have criminal record;

• Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws;

• Have fulfilled any obligations imposed on him/her by the laws concerning military service;

• Successful completion of a full course of university studies attested by a degree in Finance, Economy, Public Administration or Business Administration or a relevant field, where the normal duration in the country awarded is three (3) years or more;

• A minimum of five (5) years of proven and full time experience in accounting or finance related area in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Excellent communication skills of English, Ukrainian and Russian;
• Very good knowledge and experience of MS Office Suite Package;
• Good experience of using data for preparing reports;
• Excellent administration and organizational skills;
• Experience in positions requiring analytical and organizational skills, with a service- and project-oriented approach;
• Experience with double entry bookkeeping;
• Knowledge and experience in the implementation  of financial regulations and rules as well as accounting policies and practices;

Additional advantageous assets:

• Professional experience in an EU and/or International environment; 
• Experience of working in an intercultural environment, with respect of diversity;
• Knowledge and experience with Ukrainian tax and labor laws (including VAT);
• Professional qualification in Accounting;
• Professional experience in specialized financial software applications e.g. MS Navision.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy;

• Ability to build productive and cooperative working relationships with other staff members;

• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Ability to focus on priorities, to monitor and evaluate procedures and processes;
• Ability to deliver work on time and to agreed standards, even under pressure;
• Used to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.