Junior Operations Assistant

Recruitment of Local Support Staff for the Election Observation Mission to Ukraine

Position SENIOR OPERATIONS EXPERT ASSISTANT

In anticipation of an official invitation to observe the early parliamentary elections scheduled for 21 July 2019, ODIHR is preparing to deploy an Election Observation Mission (EOM) for these elections. In this respect, ODIHR is looking to recruit local support staff for the above mentioned positions on full-time basis.

For more information about the responsibilities and requirements of the post, please read the terms of reference, in the Key Resources on ODIHR website: https://www.osce.org/odihr/elections/ukraine/420959

Start date of employment for administrative positions: 8-13 July 2019 (approx..)

Approximate duration of employment: Approximate duration of employment: 6-11 weeks depending on the post, with exception of Front Office Assistant who is employed for less than 3 weeks.

Location: Kyiv, Ukraine

Remuneration is commensurate with the qualifications of the incumbent and requirements of the post, and is similar to those offered under the United Nations Common System for general services employees (in accordance with established OSCE rates). Social security will include participation in the OSCE life and accident disability insurance scheme.

Application procedure: Candidates must be citizens or permanent residents of Ukraine. Those interested in applying should send the most recent curriculum vitae in English to ensure an equal and transparent treatment during the recruitment/appointment process to: Отправить резюме indicating the position for which you are applying (e.g. ELE/UKR Senior Election Analyst Assistant).

Each candidate may apply for up to three positions in separate e-mails. Please do not attach photographs, motivation letters and certificates.

Driver's CV should include vehicle brand, type and year of production.

By submitting the curriculum vitae the applicants confirm correctness of information.

Applications received after the deadline or with no indication of the position for which the candidate is applying, will not be taken into consideration.

Application deadline for administrative positions: Sunday 30 June 2019 20:00 CET

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply.

Note: No application fees are required by ODIHR for its recruitment process at any stage (application processing, interview meeting, training or any other fees).

Main Tasks and Responsibilities:

• Under supervision of the Operations Expert, prepare the equipment, supplies, consumables and documents for the Long-Term Observers (LTOs) and Short-Term Observers (STOs);
• Under supervision, pack and distribute all relevant mission materials to international observers;
• Manage mission documents, as instructed by the Operations Expert;
• Help in organizing in-city and in-country transportation of LTOs and STOs under the plan prepared by the Operations Expert;
• Help with accommodation and meeting arrangements of LTOs and STOs under the plan prepared by the Operations Expert;
• Supervise the execution of pre-negotiated and signed contracts for the required goods and services, as instructed by the Operations Expert;
• Under the supervision of Operations Expert, help with all other necessary operations arrangements;
• Support the activity of the mission and of the international observers in every other aspect that is required; and
• Perform other duties as required.

Education and Experience:

• Completion of secondary education;
• Two years of relevant operations and/or logistics experience; experience with international organizations is an asset;
• Excellent written and oral communication skills in English and in local language(s);
• Good computer skills;
• Flexibility, attention to details and problem solving skills;
• Ability to work long hours and under pressure;
• Ability and willingness to work as a member of a team; and
• Demonstrated ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.

Deliverables:

• Distribution of documents and equipment for observers; and

• Implementation of accommodation, transportation and meeting arrangements.