Staff Health Administrative Assistant

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

 The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 80 countries and has some 19,000-field staff.

 In 2014, the ICRC expanded its presence to Ukraine. There are more than 600 ICRC staff working in Kyiv, Dnipro, Poltava, Vinnytsia, Lviv, Donetsk, Luhansk, and Odesa.

 The ICRC is looking for an enthusiastic and motivated person to fill the position of Staff health Administrative Assistant in its sub-delegation in Donetsk.

Purpose: 

Provides administrative support for ICRC employees health coverage, translate during medical appointments, manage relations with health partners and draft Minutes of meeting MoM.  

Functional general responsibilities:

• Supports ICRC staff in setting medical appointments, interprets during medical appointments 
• Provides written translation of the medical documentation form Russian or Ukrainian
• Executes administrative procedure related to accidents and occupational disease cases as per
• the ICRC institutional guidelines
• Receives and checks all the individual bills from employees for reimbursement, translates them into English
• Acts as the contact person for all employees with delegation contracts regarding medical problems and accidents; explains the arrangements regarding health insurance for employees with resident contracts
• Acts as a focal point for administrative matters with the ICRC reference hospitals in Ukraine.
• Maintains the archive of the medical cases and related documents, adhering to the rules of confidentiality of the medical data
• keeps medical files up to date at all times 
• Ensures that the medical confidentiality is strictly respected.
• Provides administrative support to the Staff Health Doctor

 Required Qualifications and Skills:

• University degree or equivalent training in related field (preferably in Pharmacy)  
• Excellent command of English 
• Computer skills, including Microsoft Office suite and SharePoint 
• 2-3 years’ experience in related field especially in hospital secretary or medical insurance company 

Social package and other benefits:

• Official employment according to Ukrainian labour law
• Annual paid 20 calendar days' vacation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• foreign language courses 
• Convenient office location in the city centre

 Starting date: ASAP

How to apply

Please submit your CV, along with your motivation letter in English and salary expectations to the attention of the Human Resources Department.

Application deadline: 04/12/2022 

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interviews. No inquiries by phone, please.

ICRC is Equal Opportunity Employer giving the highest priority to staff safety and security.

 For more information, visit the website: http://www.icrc.org/