Warehouse Supervisor

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

 The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 80 countries and has some 19,000-field staff.

 In 2014, the ICRC expanded its presence to Ukraine. There are more than 600 ICRC staff working in Kyiv, Dnipro, Poltava, Vinnytsia, Lviv, Donetsk, Luhansk, and Odesa.

 The ICRC is looking for an enthusiastic and motivated person to fill the position of Warehouse Supervisor in its sub-delegation in Luhansk.

 Purpose: 

The Warehouse Supervisor ensures that general warehousing activities are properly carried out in line with standard operating procedures (SOPs). S/he organizes and plans the warehouse’s activities. 

Functional general responsibilities:

• Ensures that goods are received, stored and dispatched according to procedure; immediately reports any problems or discrepancies.
• Ensures that stock is rotated and picked according to the principles of first-in-first-out and/or first-expired-first-out.
• Ensures that warehouse space is well utilized and makes recommendations for layout changes.
• Ensures that goods are properly segregated within the warehouse.
• Ensures that warehouse regulations are applied.
• Ensures that there is proper pest control and hygiene in the warehouse.
• Records information in the logistics IT system.
• Ensures that bin cards and stock cards are kept up to date.
• Provides statistics, monthly stock report and other reporting, creates and monitors dead stock report.
• Organizes inventory counts and initiates claim reports.
• Ensures that risks are mitigated by preforming the controls assigned to his/her role as described in the Logistics Risk and Control Matrix

General Warehouse management:

• Establish and maintain a hard copy archive of closed EF’s, PLs, CRs, Bin Cards, Temperature control sheets.
• Ensures that goods with different expiry dates, batch numbers and purchase order reference (numbers) are stored separately with an updated bin card.

 Warehouse facilities:

• Is responsible for the maintenance of the warehouse as well as its infrastructure (pallets, shelving, electricity and water supply, lighting, heating, air-conditioning, pest control, fire extinguisher etc.).
• Ensures safe working conditions for all staff including safe use of mechanical and mechanized materials handling equipment.

Goods reception:

• Coordinates with Logistics Departments (LUH and other) to ensure smooth planning of deliveries, obtaining necessary shipping documentation, offloading of commodities, apply quality procedures (visual inspection, sampling etc.)

 PEOPLE MANAGEMENT RESPONSIBILITIES:

• Supervises the Performance Management & Development (PMD) activities for employees under their supervision
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year

 Required Qualifications and Skills:

• University or Technical degree in related field such as Business Administration or Economics 
• Good command (spoken and written) of English.
• 3-4 years’ experience in a similar field.
• People-management experience.
• Managing warehouse is an asset

 Social package and other benefits:

• Official employment according to Ukrainian labour law
• Annual paid 20 calendar days' vacation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• foreign language courses 
• Convenient office location in the city centre

 Starting date: ASAP

How to apply

Please submit your CV, along with your motivation letter in English and salary expectations to the attention of the Human Resources Department.

Application deadline: 04/12/2022 

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interviews. No inquiries by phone, please.

ICRC is Equal Opportunity Employer giving the highest priority to staff safety and security.

 For more information, visit the website: http://www.icrc.org/