Office Manager / Assistant to the Executive Board

Place of Work: Unifer LLC, Kiev office, Ukraine

Our company, and your position:

We offer the unique opportunity to gain working experience in an international, modern, dynamic company with business activities in Germany and the emerging markets of Eastern Europe, mainly Ukraine and Russia. Unifer LLC delivers products and technologies for agriculture, together with professional service, for plant nutrition and plant irrigation.

The offered position as Office Manager / Assistant to the Executive Board is an important role and you will need to be able to do all essential administrative, office management and organizational business tasks. If you are active and are ready to learn, you can get the chance to obtain a further career development in a great international team of professionals.

Professional skills and experience:

• Education: higher education or equivalent work experience;
• Professional Experience: Previous office management experience is a plus but not a "must";
• Fluent German and English (min. level B2), Russian and Ukrainian (In SPEAKING and in WRITING);
• Strong planning, organizational and communication skills;
• Experience of using Word, Excel, PowerPoint, Microsoft Outlook, and other common use software;
• Driving licence would be a plus;
• Knowledge of business etiquette.

Social skills and abilities:

• You are a great communicator and organizer, with an educated behaviour and a high level of cultural and intercultural skills;
• You are responsible, honest and are able to work independent as well as in a team.
• You are goal-oriented and stress-resistant; you are able to work in a disciplined and structured manner.
• You have an analytical set of mind and are able to multitask.
• You are a modern individual with intercultural communication skills. You like working in international teams. You respect other colleagues on an equal basis regardless of their nationality, gender, age, race, culture, sexual orientation, religion, political views or other opinions.

Functions and responsibilities:

• Organize the work of our office in Kiev and support the work of the offices of Unifer LLC in Kakhovka (Kherson region), Unifer International GmbH in Nienhagen and Unifer Invest GmbH in Elmenhorst (both in Mecklenburg-Vorpommern, Germany).
• Screening phone calls and dealing with enquiries where appropriate;
• Making appointments and planning the schedule of the Managing Directors;
• Organize travels of the Manging Directors and visitors and help to prepare the travel accounts and other documentation of expenses of the Managing Directors;
• Coordination of meeting agendas. Organization of meetings and conferences with minutes and task completion control;
• Business correspondence with partners, customers and others;
• High quality translations of documents and during conferences, from and into English and German languages (and in case of good knowledge, also Russian or Ukrainian);
• Work with the CRM database;
• Utilize MS Office to create documents and store in appropriate Web-based systems;
• Support the team with various ad hoc projects including printing and binding presentations;
• Organizing and maintaining the office systems, purchase of office supplies;
• Prepare, translate and classify invoices and other documents for the accounting dept;
• In case of necessity - assisting to the Managing Directors and Heads of Departments in staff recruitment;

Salary and working conditions:

• Your starting salary will depend on your education, professional experience and skills.
• After successful completion of the trial period (approx. 3 months) the following additional benefits are possible, depending on your performance:
• flexible working day,
• generous vacation rules - "as much as you need", in coordination with your superior,
• a comprehensive health insurance, paid 100% by the company - under the condition of an active healthy lifestyle,
• supporting our families and children in hardship times (e.g. offering internet English and art lessons for our kids, organized by the company during the Corona lockdown)
• laptop and smartphone.
• Important: You are ready for business travels within Ukraine and abroad, amongst them approx. 2-3 times per year longer business travels of 4 - 8 weeks to our HQ in Germany.

Still interested in the vacancy? Please send us your application form by e-mail, together with the following documents:

1. Motivation letter, where you shortly describe why do you believe to be the right candidate for our company and for this position, including the earliest date you are available for work and your salary expectation;
2. Your CV;
3. Copies of your university degree(s), school report and other education certificates;
4. If available, recommendation letters - e.g. from your university teachers, from your superiors of internships during the university courses and/or from your previous employers.

Contact:

Olga Chupryna, Unifer International GmbH (Nienhagen/Germany), E-mail: Отправить резюме

If you would like to know more about our company and the vacancy, do not hesitate to contact us by phone: +49 172 5405605.