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Length of Time: 11 months with possibility of extension
Location: Odesa
ORGANIZATIONAL OVERVIEW
FHI 360 is a US-based NGO dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. FHI 360’s Crisis Response team is responding to the humanitarian emergency with the 12-month Ukraine Humanitarian Assistance Response Program (UHARP), providing integrated health and protection programming focused on decreasing morbidity and mortality among the conflict-affected population. For more details, visit our website: www.fhi360.org.
POSITION OVERVIEW
Under the supervision of the Finance & Admin Manager, the Finance & Admin Assistant is responsible for performing financial and administration functions for the project. The Finance & Admin Assistant will support program’s financial needs and work closely with execute administrative tasks.
KEY RESPONSIBILITIES AND DELIVERABLES
- Receive and ensure completeness of invoices and their supporting documentation for payments.
- Prepares vouchers and payment requests forms and obtain necessary approvals.
- Issues advances to staff, partners, and consultants as applicable.
- Ensure prompt and accurate reconciliation of advances.
- Prepare accounting entries in FHI 360’s accounting software.
- Supports Finance Officers in preparing cash requests to the Regional Office.
- Reconcile petty cash and bank accounts.
- Ensure that all finance forms are always available and updated.
- Maintain proper filing systems, ensuring documents are easily accessible as needed.
- Provide support for internal and external audits as needed.
- Ensure proper filing and archiving of financial documents.
DESIRED QUALIFICATIONS
- 2-3 years of finance experience and at least 1 years working in an international NGO, bank, or preferably with USG programs.
- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access).
- Prior work experience in a non-governmental organization (NGO) desirable but not required.
- Excellent analytical and organizational skills. Ability to think critically and creatively.
- Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues.
- Must work well individually and as part of a team.
- Fluent in Ukrainian and Working Knowledge in English.
Please email your CV and cover letter to Отправить резюме with ‘Finance & Admin Assistant – Odessa’ in the subject line. Applications will only be accepted in English.