Mission pharmacy manager

MAIN PURPOSE:

Defining, coordinating and monitoring all pharmacy-related activities in the Mission, according to MSF standards and values, the Medical Coordinator’s instructions and with consideration of national and international laws and regulations, to ensure the quality and proper organisation of the medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical coordinator, the correct use of medicines and medical material

ACCOUNTABILITIES:

• Supporting the HoM and MedCo in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. Ensuring a close follow-up of the National Drug Supply, particularly in projects where MSF is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders with the Medical and Supply Department.
• Supervising the running of the pharmacies across the Mission, ensuring the proper implementation of MSF Safety standards, incl. pharmacovigilance follow-up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In the case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of the same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
• Supporting and participating in all drug and medical material supply processes and ensuring their overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow-up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity/quality of medicine use. Supporting activities at the service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow-up of pharmaceutical care plans, patient counselling, good dispensing practices and safe medication practices.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to the approval of the Section Pharmacist
• Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products.
• Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for the follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs) 
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guidelines/procedures 
• Participating in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns

MSF SECTION/CONTEXT-SPECIFIC ACCOUNTABILITIES:

• Provides technical support and training to the pharmacy team in coordination and in the project.
• Ensures technical visits to the different projects of the Mission.
• Manages the coordination and North project pharma stocks located in Kyiv.
• Ensures completion of pharma monthly reports for stocks located in Kyiv.
• Ensures that all donations are prepared and given according to MSF standards.

REQUIREMENTS: 

Education Essential: pharmacy degree (or equivalent 4-5 years diploma)

Experience Essential demonstrated two years' experience in (hospital) pharmacy management, previous experience with MSF or other NGO’s is desirable

LANGUAGES

Fluent Ukrainian and English

Knowledge

• Essential computer literacy (word, excel, internet)
• Desirable knowledge of «Isy stock»

Competencies

• People Management and Development L2 
• Commitment to MSF Principles L2 
• Behavioural Flexibility L3 
• Results and Quality Orientation L3
• Teamwork and Cooperation L3