Office Manager for an International Company

Main responsibilities:

• Planning activities to ensure safe and uninterrupted office operations.
• Support the office staff.
• Organization of meetings and briefings; communication with local and foreign partners.
• Organization of working trips for employees and customers, booking tickets, hotels, insurance, etc.
• Work on normative and technical documentation, catalogs, advertising materials, articles in magazines.
• Organization and preparation of materials for seminars, presentations, exhibitions.
• Collection, registration and distribution of all ingoing and outgoing correspondence. Printing documents. Distributing to the right department. Collecting documents returns from the customers.
• Procurement of materials and equipment. Choosing suppliers of goods.
• Controlling and organizing installation of office equipment and its maintenance.
• Inventory control.
• Organizing translations of recipes, specifications, labels.
• Preparing reports on request.
• Maintaining the customer base.

Requirements:

• University degree
• 2-3 years of Administrative/Office Management experience.
• Experience in documentation management.
• Upper intermediate English (written and spoken).
• German would be an advantage.
• Advanced PC user (MS Office).
• Accurate, attentive to details, honest and non-conflict, ready to learn.