Grants Manager CORE Ukraine

#JO-UKR-12-GM Grants Manager Ukraine  

Project Summary:  

CORE Response is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine. CORE has projects focusing on providing specific support activities related to the Shelter, Cash, and food security/NFI sectors in collective centers and in areas along the line of contact. CORE works in partnership with local NGOs and local government to deliver aid in a quick, targeted, and efficient manner.  

Purpose of the position  

Grant Manager will be responsible for the overall management and implementation of sub-awards and grants under the Ukraine Response Program. He/She will report directly to the Ukraine Country Director Regional Director, and work under the guidance of the Ukraine Program Director.    

You will be responsible for:  

Stream I: Grants preparation  

• Working closely with the M&E team in developing reporting templates for sub-awards/grants to ensure they are contributing to specific indicators and outcomes;  
• Documenting negotiation process for all prospective sub-awards and grants and coordinating the conduct of pre-award assessments, reference, and compliance checks as part of due diligence efforts;  
• Preparation of sub-award and grant award documents and coordinating approval in line with COREs signatory authority;   
• Maintaining a tracker for all sub-awards and grants issued by various projects under the Ukraine response program;  
• Maintaining complete and accurate files for all sub-award and grants;  
• Conducting kick-off meetings and training for sub/recipients related to sub-award/grants administration, terms and conditions of agreements, and applicable donor regulations;  

Stream II: Grants implementation  

• Managing the solicitation process for both non-competitive and competitive sub-awards and grants including the dissemination, application, and evaluation process to ensure that the application process is clearly understood by all stakeholders.  
• Conducting day-to-day management and implementation of sub-awards and grants under the Ukraine response program;  
• Proposing revisions to sub-award and grants processes and procedures based upon context and lessons learned and coordinating proposed changes with the Ukraine Country Director and HQ Int. Grants & Contracts Officer;  
• Serving as the primary point of contact for all correspondence and notifications to prospective and final sub/recipients;   
• Reviewing and finalizing narrative and financial reports as relevant for sub-awards and grants;  
• Processing modifications as needed;  
• Ensuring that sub-award and grant activities comply with the CORE’s Subaward and Grants Manual, relevant internal policies and procedures, and applicable donor rules and regulations;  
• Coordinating the close-out of projects in liaison with HQ Grants & Contracts Officer and the close-out of sub-awards/grants issued;  
• Preparation of narrative donor reports for projects in close collaboration with the program team, coordinating with HQ finance on the preparation of donor financial reports and HQ M&E teams on indicator tracking reports.  

Job Requirements:  

• Master’s Degree in international development, business administration, finance, economics, or a relevant field; 
• 3-5 years of related experience in administering sub-awards, and grants; 
• Excellent written and verbal communication skills, in Ukrainian and English;
• Experience in organizing and facilitating capacity-building training for local organizations;  
• Demonstrated knowledge of various donor grant management systems, regulations, and reporting requirements, ability to be creative and flexible within requirements; 
• Ability to communicate technical, budgetary, and program details to staff, sub/recipients, and applicants;  
• Ability to design and implement effective workflow processes and procedures;  
• Ability to work within a multicultural environment with respect to cultural and individual differences; 
• Proven abilities in analytical and reporting skills. 

HR part  

Remuneration Package: according to the interview results.   

The application is open until filled.  

Please send your CV and Cover Letter (max length 1800 characters) in English and/or Ukrainian to Отправить резюме indicating “#JO-UKR-12-GM Grants Manager Ukraine”.  

Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. Details of the assignment and contract may be further discussed during the interviews.  

CORE retains the discretion to re-advertise the vacancy, cancel the recruitment, to offer an appointment with a modified job description or for a different duration.  

The CORE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious, ethnic, and social backgrounds to apply to become a part of the organization.  

Please be aware that CORE does not request payment at any stage of the application and review process.