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Logistic and procurement Officer

HIA-Hungary
1 год назад
29 марта 2023
Киев

About us:

Hungarian Interchurch Aid (HIA) has had a permanent presence in Ukraine for more than 25 years. Since February 2022 Hungarian Interchurch Aid has doubled down on its efforts to provide help to those in need – both in Hungary and Ukraine. From tangible, in-kind food aid to cash assistance, community-based relief, and psychosocial help, HIA’s response to this crisis is multisectoral and flexible. Supported by other members from ACT Alliance, HIA is present on both sides of the border and is providing assistance to those in need, wherever they are seeking help.

HIA is officially registered with the Ministry of Justice of Ukraine as a nationwide organization. Coordinated from its regional offices in Kyiv, Berehove, and Lviv, HIA has already carried out country-wide humanitarian and development work since 2015. Our current program in Ukraine encompasses 20 regions from Berehove in the West to Zaporizhzhia in the Southeast. https://ukraine.hia.hu

General role

She/he coordinates and does all processes of the project procurements and organizes and supports the delivery of all material things to the location for local points. Close interactions with the Program manager and Officer of winterization, prepare all information for tender procurements, and keep negotiations with all suppliers and delivery too.

Duties and Responsibilities

  • Communicates with the project officer and collects all needs for the project for procurements.
  • Prepares a technical task for tenders procurement and launches the tenders on an open platform or by searching method.
  • Keeps close interaction with the Logistics Coordinator and other members about all logistics and procurement issues.
  • Prepares meetings about tenders and results, and creates the tender community for the decision about suppliers and their proposal.
  • Keeps in touch with transportation suppliers and focal points about delivery of material things in time, and location. 
  • Coordinates all documental support for these issues.
  • Prepares the reports about status of the procurements and delivery
  • Coordinates and updates information for the Project officer and the HQ colleagues.
  • Processes all requests on procurements and delivery for this project.
  • Takes part in operational meetings and meetings about this project.
  • Supports all documental processes about a contract and handover acts, invoices, etc.
  • Coordinates international delivery tracks to focal points.

Requirements: 

  • Bachelor’s degree;
  • At least 6 months of experience in logistics or procurement in an NGO;
  • understanding of how to fill warehouse documents, contracts with drivers, and car rental documents;
  • Good knowledge of personal computer programs (MC Office)
  • Good knowledge of English and Ukrainian languages (written and spoken)
  • Has good communication skills and possesses the ability to establish proper communication with others.
  • Has  a driver’s license ( B or C)

Location: Kyiv 

Альона

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