HR Officer

General Position Summary

Under the supervision of HR Manager, the HR Officer will work within the overall MC structure, committed to provide reliable and compliant coordination and support to program activities inside Ukraine in order to achieve efficient service to program beneficiaries. Report directly to HR Manager, the HR Officer will ensure smooth flowing of Human Resource functions particularly for Ukrainian staff based in Kyiv, Lviv, Dnipro and Odessa. Through implementing Mercy Corps Human Resources policies and procedures the HR Officer will ensure that all personnel activities are handled in accordance with Mercy Corps, donor requirements and local legislation.

Essential Job Responsibilities

• Serve under the direction of HR Manager to process and properly document all daily HR activities, efficient and timely manner and in line with Ukrainian legislation;
• Assist in the processing of employee timesheets into a routine, monthly payroll — in cooperation with HR Manager and Finance department;
• Responsible for tracking annual leave days, and allowances, as per Mercy Corps policy. Ensuring all leave days (including sick leave) are recorded and accounted;
• Responsible for ensuring the HR files and documentation of all MC Ukraine staff are current and complete;
• Provide Position Descriptions to management for the recruitment of new positions as per MC policy;
• Assist the hiring team in the sorting and filing of resumes (CV's) in case of massive recruitments
• Be responsible for advertising process for vacant positions
• Assist in the recruitment of new staff to the MC Ukraine program — as per MC procedure;
• Support HR Manager in the day to day upholding of all MC procedures — in particular, National Staff Polices and Recruitment Procedures;
• Responsible for clearing all departing staff as per MC policy;
• Monitor pay changes, evaluations and other financial activities that are reflected on payroll or in employee files;
• Monitor changes in labor legislation and update teammates in a timely manner
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
• Other duties as assigned by HR Manager within the current role.

Minimum Qualification & Transferable Skills

• University degree in Economics, HR, Law, Finance is preferred;
• Minimum 2 years of experience in Human Resources function (preferably in a non-government organization);
• Good understanding of Ukrainian legislation (labor and civil legislation);
• Fluency in English, Russian and Ukrainian, both written and verbal
• Computer skills are required, 1C, ME Doc is an advantage

Success Factors

The candidate should be organized and conscientious as well as self-driven.

He/she must also prove to be responsible and must have experience handling sensitive and personal documents (high level of discretion).

A demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary. Ability to coordinate with different members/levels of a team. Ability to travel within Ukraine.