Інспектор з кадрів / HR Assistant

Solidarites International is a French non-governmental organization that provides assistance to the population affected by conlicts and violence, epidemics, natural disasters or climatic cataclysms and economic collapse. Our humanitarian teams strive to help people whose lives, health and safety are at risk by meeting their most basic needs: food, water, shelter and hygiene. 

Solidarites International arrived in Ukraine on February 28, 2022 to support the Ukrainian population, which suffered as a result of military operations by the Russian Federation. SolidaritesInternational conducts a number of activities to support internally displaced persons (both in transit and those who have resettled) in different parts of Ukraine: Lviv, Uman, Odessa, Mykolaiv,Dnipro, Kharkiv etc. - directly and through the support of local partners. The assistance provided includes distribution of hot meals, food items, food kits and snacks, distribution of water, arrangement of water supply and sanitation measures, reconstruction of housing.

 At his/her assigned base level, the HR Assistant assists the administrative manager with all HR related tasks and procedures.

He/she supports the HR management of nationals on the mission.

Administrative management of personnel:

• Welcome and participate in administrative briefing of new personnel
• Participate in the organization of training
• Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarites International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base 
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarites International
• Monitor changes in the cost of living
• Draw up administrative documents relating to employment contracts

 Payroll:

• Issue pay slips and supervise payment of salaries after approval by the administrator 
• Calculate taxes and duties and create pay records for the relevant organizations 
• Collect payment details and integrate them into the Human resources management software (Homere)
• Record absences in the database

Team management:

• Recruit, train and support the HR agent 
• Ensure the minimal replacement of the administrative assistant & HR agent in case of absence (days of, sickness etc.)

Recruitment

• Assist the administrator for the administrative management of recruitment and hiring
• Ensure that procedures for recruitment and terminating contracts are adhered to

Reporting / communication:

• Participate in supervision of regulations in effect 
• Aid admin coordinator in relations with administrative authorities

Key skills expected from the candidate:  

• Intermediate English is a must
• Experience in HR
• Good understanding and knowledge MS Office

WORKING CONDITIONS

• Contract: Employment contract (according to the Ukrainian legislation) 
• Type of employment: full-time, start as soon as possible. 
• Payment:  1430 EURO gross (paid in UAH based on the National Bank of Ukraine exchange rate) 
• Line manager:  Administrative Manager

Please, submit your applications in English.