Administrative manager/Administrative coordinator

Helix Global LLC is an international full-lifecycle IT product company.

We have 12 years of expertise in Information Technologies and Services, with more than 15 offices all over the world. Currently, we have more than 352 successfully implemented projects in E-commerce, Business Process Ecosystem, Omni Channel Marketing, Business Intelligence Consultation, Big Data services, Payment Platforms.

The HQ in Singapore. The Head office of the European branch is in London.
In 2021 year we opened an R&D Ukrainian office and are facing fast growth obtaining daily support and financial investments from our HQ.
We provide products that help businesses in driving acquiring, converting, retaining, and strengthening the relationships with its B2B customers.
Our company has a high potential of growth in Eastern European region. We aim to provide big opportunities to our employees for career growth and professional development.

We are growing fast and looking for Administrative Coordinator in Administrative Team.

Your tasks will include:

• Assist expats from China, Malaysia, Singapore, Philippines with relocation
• Assist expats with preparation of documents and correspondence
• Provide oral and written translation (from English into Ukrainian/Russian and vice versa) between Chinese expats, Ukrainian employees and representatives of different organizations the Company interacts with
• Accompany expats to different state and other organizations for documents submission and receival, to medical centers for testing and doctor’s visiting, when translation is required
• Assist expats with settlement of any possible issues on renting the apartments and accommodation
• Be in touch with expatriate employees in order to provide timely assistance
• Administrate proper and smooth office functioning including but not limited to: the purchase of office services and supplies: cafeteria, stationary, cleaning; taking inventory; etc.
• Perform other various tasks, based on the business needs and set by the Line Manager

Requirements:  

• At least 3 years of working experience in the related field 
• English B2 at least
• Knowledge of Ukrainian legislation, legal and financial literacy
• High skills of business communication and business correspondence
• Excellent problem-solving, communication, time management skills and ability to multi-task and priorities work
• Team player with high level of flexibility
• Knowledge of general office, workflow
• Advanced user of MS Office products (mainly Word, Excel, Outlook, PowerPoint)

We offer

• Spacious and cozy office located in Kiev, Podil region - BC ILLINSKY (in a 5 minutes’ walk from Kontraktova ploshcha metro station)

• Competitive Salary depending on experience and skills

• Paid 21 calendar days of vacation and undocumented 5-days' sick leave

• Social package - medical insurance, gym compensation, lunches, fruits, snacks

• Flexible work hours 

• Democratic culture, ambitious goals, best workflow practices

• Opportunity for your professional and career growth in interesting projects

• Сomfortable and productive working environment

• Specialized trainings, English classes 

• Corporate events and entertainment

Here are:

- our website for more information about us https://www.helixglobal.net//

- reviews about work with us https://jobs.dou.ua/companies/helix-global/reviews/

- contacts of Recruiter and HR People Partner - Alesya (Viber, Whatsapp, Telegram Показать контакты +380985798828) . Please, don’t hesitate to let her know if you have any questions about the company, vacancy and your wish to join us.

We provide opportunities to our employees for career growth and professional development together with the company growth.

Join our growing team!