Office manager

Striving for excellence is in our DNA. Since 1993, we have been helping the world's leading companies imagine, design, engineer, and deliver software and digital experiences that change the world. We are more than just specialists, we are experts.

Currently we are looking for an Office Manager for our Lviv office to make the team even stronger.

Our ideal candidate is a well-adjusted person striving to maintain the high quality of office services and possessing good skills in business correspondence and interpersonal communication.

RESPONSIBILITIES

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Manage parking spot allocation
• Escalate facility issues to property management
• Notify security of all expected visitors
• Manage and keep track of all parking passes and visitor badges
• Keep front lobby clean and organized
• Handle administrative and support related tasks with minimal supervision
• Fulfill ad-hoc requests
• Be familiar with building rules and regulations, fire safety procedures, visitor log, and security systems and procedures
• Work effectively with all departments to fulfill common goals and facilitate the culture of the firm

REQUIREMENTS

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Strong client service focus
• Being friendly, welcoming, confident, and assertive when needed --able to deal with people at all levels
• Being a team player - thriving to work in a team
• Being a self-starter, who has an appetite for learning, is driven to excel and grow
• Reliability, dedication and excellent attention to detail
• Flexible attitude, able to adapt to change, hard-working, cost effective and results driven
• Energetic and enthusiastic attitude
  
• Ability to maintain and respect confidentiality
• Positive attitude, sense of fun collegial and friendly
• High school degree; additional certification in Office Management is a plus

BENEFITS

• Competitive compensation depending on experience and skills
• Individual career path
• Unlimited access to LinkedIn learning solutions
• Social package - medical insurance, sports
• Compensation for sick lists and regular vacations
• English classes with native speakers (certified English teachers)