Maintenance specialist

Currently we are seeking an energetic office specialist with good facility management and office administration skills to join the Lviv office administrative team.

RESPONSIBILITIES

• Ensure the facility is up to expected cleaning and physical environment standards
• Interacts professionally with the public, vendors and staff
• Prepares records, reports, and other documentation related to work performed as requested
• Fulfil a planned preventative maintenance program
• Identify, report, and resolve current and potential maintenance problems by conducting regular inspections and developing schedules making sure they meet the building requirements and services
• Proactively maintain a safe, comfortable, and secure environment for staff
• Ensure compliance with applicable policies, including Health and Safety and lease obligations
• Responsible for supplier management, including existing service provider contracts, developing new contracts, and ensuring that service levels are being met and exceeded
• Supervise all facilities consultants and contractors onsite
• Manage competing priorities effectively ensuring that all relevant parties are informed of the status of your allocated tasks
• Work collaboratively and flexibly with other members of support teams as required
• Be available for emergency out of hours assistance and cover
• Managing office refurbishments, renovations and moves as well as fit-out projects including the appointment of necessary specialists and sub-contractors and monitoring delivery quality
• Ensure compliance with all internal procedures and policies - e.g. Procurement, Finance, Compliance, HR
• Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations
• Resolving space management requests in the office

REQUIREMENTS

• Previous experience in a similar role
• Experience with refrigeration and HVAC preferred
• Good facility management and operational skills including an outstanding understanding of building systems and space planning strategies
• Self-directed, able to work autonomously and takes ownership of the project
• Ability to plan and see the "big picture"
• Good communication skills: write and speak confidently, concisely, and clearly
• Good time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Competent in conflict and crisis management
• Microsoft Outlook, Word, Excel proficiency
• Intermediate English

WE OFFER

• Competitive compensation depending on experience and skills
• Social package - medical insurance, sports
• Sick leave and regular vacation
• Unlimited access to Linkedin learning solutions
• English classes with certified English teachers
• Flexible work schedule