Project Assistant (Full time, 100%) in Kharkiv

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH is looking for a qualified professional to fill the position of a

Project Assistant (Full time, 100%) in Kharkiv

for the project "Strengthening resources for the sustainable development of host communities in Eastern Ukraine".

The project is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by GIZ. It supports communities in the Regions Kharkov, Dnipro and Zaporizhzhia in improving and developing social and medical services, in particular with respect to vulnerable population groups. For that purpose, the project will coordinate and cooperate with a broad range of local/national and international partners and stakeholders.

Areas of responsibilities

• ensuring that the administrative processes run smoothly
• ensuring good communication and flow of information within the project and with the GIZ office, supporting incoming and outgoing correspondence
• filing and updating documents in reference files or in DMS in line with GIZ's filing rules
• assisting the project advisors/coordinators in their administrative tasks
• organising and coordinating appointments
• preparing information materials
• supporting the organization of events and documenting meetings, workshops and seminars within or outside the project
• supporting (logistical and administrative) the organization of events
• compiling, verifying, collecting data and information
• supporting travel arrangements and preparation of the reporting documents
• supporting procurement processes
• supporting project monitoring activities
• provision of written translation upon request

Required qualifications, experience and competences

• secondary school education
• certificate/diploma or similar qualification from a recognized clerical college
• At least 1-3 years' professional experience in a comparable position
• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• very good knowledge of English, ideally a knowledge of German
• good management and organizational skills
• customer and service-oriented attitude
• willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management

The assignment starts as of 17.02.2020.

GIZ is an equal opportunity employer and offers an attractive working environment with opportunities for skill enhancement.

We are looking forward to your application by e-mail comprising your CV and a cover letter explaining your motivation to apply for the job, until 02.02.2020