Finance/HR Assistant

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries.

Duration: initially 3 months, possible long-term cooperation 

Type of contract: Civil law agreement

Start date: as soon as possible

Work place: Lviv 

Main purpose: 

Execute administrative, finance, human resources and legal related tasks to support the Finance and HR Manager/Coordinator, in order to ensure legal compliance and support achievements of the project objectives.

 Accountabilities 

• Cash management procedures in order to ensure the highest control and security and ensure cash availability. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Classify and prepare all accounting pieces. 
• File the accounting documents and enter the accounting pieces in the accounting software.
• Managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Support HR Manager/Coordinator with recruitment of new staff (posting of vacancies, support with screening of applications, contact with candidates, facilitation of test and interviews)
• Perform administration tasks (contract follow up, update of contact list, …)
• Support with translating documents into local language. Assists with meetings upon request. 
• Make all administrative information available to the staff (posting, meetings, etc.)

Requirements:

Education:           Desirable finance, business or administration related diploma.

Experience:         Essential previous working experience of at least 2 years in relevant jobs.

Desirable experience in MSF or other iNGO.

Languages:         English and Ukrainian are compulsory.

Knowledge:         Essential computer literacy (word, excel, internet).

The interested candidates should submit their applications before 28th June 2022, 5pm (CV+ motivation letter, including references details) with supporting documents (certificates, diplomas etc.) to e-mail address Отправить резюме , Subject: Finance/HR Assistant.

Please note that only shortlisted candidates will be contacted.